Writing Bids for Commercial Dishwashers

November 25, 2019 by Hobart

Dishwashing

Making the case for your K-12 school

For any operation, purchasing something as big as a commercial dishwasher takes a lot of thought and preparation. But for public K-12 schools, the process is more involved than in some foodservice operations. As a government organization, the request has to go out for bid, rather than just getting a purchase order approved by a manager or CEO.

Careful research is needed before writing a bid proposal, and it is important to pay attention to detail during the writing of your bid or equipment proposal to ensure you get the right commercial dish machine that fits your needs for many years to come.

Making your Case

The first component of your proposal or bid is the statement of need. With good care and regular service, commercial dishwashers last many years, so it’s highly likely that your current machine is still working when you’re writing your proposal. Therefore, it’s important for you to show the benefits of purchasing a new piece of equipment when the old one is still “good enough.” For school systems, one of the most common reasons an upgrade is needed is that the population of the school has increased, or you are washing more dishes per meal because you’ve switched from disposable dishware. It’s also time to think about an upgrade if repair costs are becoming a regular issue and replacement parts are harder to find.

When writing a proposal for a new dishwasher it’s important to include the energy efficiency improvements of newer models. Today’s dishwashers use much less water and energy than equipment that was made just 10-15 years ago, thanks to design improvements such as optimized wash systems and drain water energy recovery. 

Know Your Policies

Once you’ve researched the benefits of upgrading your equipment, it’s also important to research your school and county policies. There might be things to consider such as what time of year is appropriate to make a request for equipment or capital improvements, or there might be budget constraints within your school’s policy. It’s important to follow all county and school guidelines and regulations when putting a product out to bid. 

Request Exactly What You Need in Your Dishwasher

Be as specific as possible when writing your bid proposal. Bids are typically awarded to the lowest bidder that meets all specifications. If there are features you need to have on a dishwasher but they’re not included in the bid, you might end up with a new piece of equipment that isn’t capable of doing the work you need. Your proposal should list all the critical features you need, including the size of the openings, the number of dryers, drain water energy recovery, NSF pot and pan mode, delime notification and others.

Costs to Include

It’s a given that your bid will include the cost of the dishwasher and any additional features in the price of the machine. There are also other costs to include in the overall bid proposal. Be sure to include the cost of installation and removal of your old dishwasher. You also need to take into consideration other things your new equipment might need, such as ventilation, power upgrades or changes to your water supply. Before putting out your bid request you should conduct a site survey which will alert you of any facility upgrades or changes that should be made to accommodate your new dishwasher so you have an accurate estimate of the overall costs of purchasing and installing a dish machine.

Once you’ve written up your proposal have it proof-read by someone to double check for any errors before turning it in.

Call your local Hobart representative to learn more about the new features on Hobart commercial dishwashers and everything that is needed for installation. Our representatives can also help conduct a site survey and make sure your proposal includes all the appropriate costs and features to ensure you get exactly what you need to make your operation more efficient and productive.

Learn more about Hobart's K12 Dishmachine Line Up

Tags: Dishwashing

SUBSCRIBE TO THE BLOG!

Latest Posts


Smart Dishmachines: Improving Productivity & Efficiency in Your Kitchen

June 08, 2020 by Hobart

Getting the best return on your investment in equipment is a goal of every operator, especially with a purchase as substantial as a commercial dishwasher. What if you could access information such as water use, cycle counts, and wash and rinse temperatures right from your tablet, analyzing data with the touch of a button? With Hobart’s connected commercial dishmachines, the futuristic world of a smart kitchen has become a reality of today.

Read More

Automated vs. Manual Dishwashing: Improving Productivity & Compliance

May 19, 2020 by Hobart

It seems like a given that an automatic dishmachine would reduce labor in any situation. But just how much time can a dishmachine save? Hobart recently conducted a study to put that assumption to the test. What we found was that using an automatic dishwasher not only leads to improved productivity, but also savings in water use and improved food safety.

Read More

Benjamin Franklin Elementary Saves Money & Helps the Environment by Switching to Reusables

May 05, 2020 by Hobart

Benjamin Franklin Elementary School in Glendale, California, struggles with many of the same challenges faced by schools across the country. One in particular is the waste produced from student meals. State mandates and parental expectations surrounding sustainability are putting pressure on school districts to look for environmentally friendly options to combat the amount of organic and solid waste, while still meeting federal school nutrition requirements and working within tight budgets.

Read More

Sanitization & Clean Kitchens: Your Dishmachine & the Coronavirus

March 17, 2020 by Hobart

In March, the World Health Organization declared a pandemic from COVID-19, the disease caused by novel Coronavirus (SARS-CoV-2), which caused heightened awareness among the public about many health and safety issues, including food safety in restaurants and commercial kitchens. For those in the foodservice industry, the health and safety of employees and customers is a top priority. Understanding the issues and having a clear knowledge of the facts surrounding the virus can go a long way in calming anxiety and maintaining good business practices.

Read More

Cleaning Tips for Long Life & Great Performance from Your Undercounter Dishwasher

December 17, 2019 by Hobart

Purchasing an undercounter commercial dishwasher is a big investment for your operation, and of course you want it to last a long time. Anytime you purchase a piece of equipment, you want to do everything you can to make it last and get the most for your money. Just like you do regular oil changes and tire rotations to keep your car running at optimum performance, proper care and regular cleaning are key to getting the most out of your dishmachine investment. This results in:

Read More