Writing Bids for Commercial Dishwashers

November 25, 2019 by Hobart


Making the case for your K-12 school

For any operation, purchasing something as big as a commercial dishwasher takes a lot of thought and preparation. But for public K-12 schools, the process is more involved than in some foodservice operations. As a government organization, the request has to go out for bid, rather than just getting a purchase order approved by a manager or CEO.

Careful research is needed before writing a bid proposal, and it is important to pay attention to detail during the writing of your bid or equipment proposal to ensure you get the right commercial dish machine that fits your needs for many years to come.

Making your Case

The first component of your proposal or bid is the statement of need. With good care and regular service, commercial dishwashers last many years, so it’s highly likely that your current machine is still working when you’re writing your proposal. Therefore, it’s important for you to show the benefits of purchasing a new piece of equipment when the old one is still “good enough.” For school systems, one of the most common reasons an upgrade is needed is that the population of the school has increased, or you are washing more dishes per meal because you’ve switched from disposable dishware. It’s also time to think about an upgrade if repair costs are becoming a regular issue and replacement parts are harder to find.

When writing a proposal for a new dishwasher it’s important to include the energy efficiency improvements of newer models. Today’s dishwashers use much less water and energy than equipment that was made just 10-15 years ago, thanks to design improvements such as optimized wash systems and drain water energy recovery. 

Know Your Policies

Once you’ve researched the benefits of upgrading your equipment, it’s also important to research your school and county policies. There might be things to consider such as what time of year is appropriate to make a request for equipment or capital improvements, or there might be budget constraints within your school’s policy. It’s important to follow all county and school guidelines and regulations when putting a product out to bid. 

Request Exactly What You Need in Your Dishwasher

Be as specific as possible when writing your bid proposal. Bids are typically awarded to the lowest bidder that meets all specifications. If there are features you need to have on a dishwasher but they’re not included in the bid, you might end up with a new piece of equipment that isn’t capable of doing the work you need. Your proposal should list all the critical features you need, including the size of the openings, the number of dryers, drain water energy recovery, NSF pot and pan mode, delime notification and others.

Costs to Include

It’s a given that your bid will include the cost of the dishwasher and any additional features in the price of the machine. There are also other costs to include in the overall bid proposal. Be sure to include the cost of installation and removal of your old dishwasher. You also need to take into consideration other things your new equipment might need, such as ventilation, power upgrades or changes to your water supply. Before putting out your bid request you should conduct a site survey which will alert you of any facility upgrades or changes that should be made to accommodate your new dishwasher so you have an accurate estimate of the overall costs of purchasing and installing a dish machine.

Once you’ve written up your proposal have it proof-read by someone to double check for any errors before turning it in.

Call your local Hobart representative to learn more about the new features on Hobart commercial dishwashers and everything that is needed for installation. Our representatives can also help conduct a site survey and make sure your proposal includes all the appropriate costs and features to ensure you get exactly what you need to make your operation more efficient and productive.

Learn more about Hobart's K12 Door Type Options

Tags: Dishwashing


Latest Posts

Choosing Disposable or Reusable Ware for K12 Food Service

April 01, 2022 by Hobart

Each year, an estimated 7.5 to 8 billion breakfasts and lunches are served to K-12 students across the United States. The type of ware used to serve those meals in some ways is just as important as the food that’s on it, and plays a big role in determining the budget, labor needs and waste management for a food service operation.

Many school systems relied on disposable ware programs during the height of the COVID-19 pandemic, even if they had a reusable ware program before the pandemic. Disposables made it easy to package and deliver to-go meals to students doing remote school and helped address concerns over contamination for on-site education. Now as we emerge from COVID-19 restrictions, K-12 food service is being impacted by additional factors including budgets, availability of supplies and storage space, labor costs, and sustainability expectations and mandates. Many schools are reconsidering their ware programs and making the switch to reusables.

Read More

Even Greener Than Before - Commercial Dishwashers & ENERGY STAR 3.0

July 09, 2021 by Hobart

Effective July 27, 2021, all commercial dishwashers sold with the ENERGY STAR label will have to meet new, more stringent guidelines and testing requirements set by the ENERGY STAR program, a joint program between the U.S. Environmental Protection Agency and the Department of Energy. Hobart is ready with dishmachine models from across our entire product line that are certified to the new standards. 

Read More

What’s Your Time Worth? Reducing Labor in the Dishroom

April 06, 2021 by Hobart

Time is money, and no one understands that old adage more is better than an employer who pays employees by the hour. What if there was a way to reduce the amount of time dishroom operators have to spend pre-soaking and scraping dishes before loading them into the dishmachine, and instead gives them more time to do other productive tasks around the kitchen? The Automatic Soil Removal (ASR) technology on select Hobart commercial dishwashers reduces time spent prescrapping, leading to dishwashing labor savings by 20% or more.

Read More

How Clean are Your Dishes? Cleaning Tough Foods with Less Effort

March 25, 2021 by Hobart

Anyone who has spent time soaking and scrubbing dried-up, crusty foods and grease off dishes, prep ware and pots and pans knows just how tough and time consuming some foods soils are to remove. Some of the top offenders are eggs, cheese, pie filling and tomato-based sauces, and anything with a high sugar or fat content is a prime culprit in baked-on, dried-up or greasy food messes.

Thanks to these tough foods, scrapping and soaking are necessary processes in the dishroom. But with the right equipment in place the time spent on these labor-intensive tasks can be reduced, leading to increased productivity and cost savings in the kitchen.

Read More

Head of the Class Performance: Hobart Dishwasher Serving School Since 1965

March 11, 2021 by Hobart

Since 1965, Roncalli High School of Manitowoc, Wisconsin, has been preparing students for life – 5,118 graduates so far, and about 230 current students.

And since the first day of classes at Roncalli High, a Hobart C-81 conveyor-style dishwasher has been reliably washing students’ lunchware, 180 days a year, going on 56 years. Not to mention cleaning dishes to a sparkle after the school’s annual Food Fair, annual dinners, fundraising auctions, and even community events and wedding receptions.

Read More